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Program Terms and Conditions
„Bring New Brainers”

  1. LOYALTY PROGRAM ORGANIZER 
    1. The “Bring New Brainers,” hereinafter referred to as the “Program,” is a program aimed at promoting the referral system regarding the use of products offered by the Brain Embassy.
    2. The Organizer of the Program is Real Estate Solutions Spółka z ograniczoną odpowiedzialnością spółka komandytowa, headquartered in Warsaw, address: Al. Jerozolimskie 181B, 02-222 Warsaw, registered in the Register of Entrepreneurs of the National Court Register kept by the District Court for the Capital City of Warsaw in Warsaw, XII Commercial Division of the National Court Register, under number KRS 0000276566, with the statistical number REGON 017269312, hereinafter referred to as the “Organizer.”
    3. The Organizer, based on separate agreements, also acts on behalf of other entities from the Adgar Group.
  2. DEFINITIONS
    1. Brain Embassy – a business line of the Adgar Group, within which the Organizer offers modern office spaces in the form of coworking or private offices at several locations in Warsaw;
    2. Adgar Group – means companies belonging to the Adgar capital group, i.e., companies capital-related to Investments & Development Ltd. based in Petah Tikva, Israel;
    3. New Client – an adult natural person or legal entity, as well as an organizational unit without legal personality but granted legal capacity by specific regulations, who was not a party to the Agreement before the start of the Program;
    4. . Bonus – a cash reward specified in item 5.1 of these Terms and Conditions;
    5. Program Participant – an adult natural person with full legal capacity who meets the conditions specified in these Terms and Conditions, including having a membership agreement concluded with the Organizer;
    6. Agreement – a membership agreement in Brain Embassy concerning the following products:
      1. Open space
      2. Dedicated Desk
      3. Private Office
      4. Company Unit
  3. PROGRAM DURATION
    1. The Program runs from 01.09.2025 until revoked.
    2. The termination of the Program does not affect the rights acquired by Program Participants during its duration.
    3.  Referrals made before the start of the Program, as well as referrals of persons who began talks with the Organizer before the Program started, will be excluded from the Program.
  4. PARTICIPATION IN THE PROGRAM / PROGRAM PARTICIPANTS
    1. To become a Program Participant, one must, during the Program, register their participation by completing the electronic form (“Form”) available at: https://forms.office.com/r/NYn2pU40p8. The Form will also be available via QR codes located on the premises of Brain Embassy. For effective registration, all required fields in the Form must be completed, including acknowledgment of the data processing information and acceptance of these Terms and Conditions.
    2. The conditions for applying for the Bonus under the Program are:
      1. registration of participation in the Program in accordance with point 4.1;
      2. . conclusion of an Agreement by a New Client referred by the Program Participant by indicating their data in the Form, where referral means actions undertaken by the Program Participant in accordance with the law and with the consent or knowledge of the New Client;
      3. receipt by the Organizer of an email from the New Client sent to [email protected] including:
        1. information that the contact is made on the recommendation of the Program Participant under the Program;
        2. the name and surname (or company name along with the representative’s name and surname) and the email address of the Program Participant who made the referral;
    3. Upon receiving the message from the New Client, the Organizer will verify whether the New Client is not directly engaged in talks or negotiations with the Organizer’s representatives or other entities from the Adgar Group, or has not conducted such talks or negotiations in the last six months before the referral was made.
    4. An Agreement concluded by a New Client who began talks or negotiations before the Organizer received the completed Form will not be considered concluded under the Program.
    5. In the event of recommending a New Client by several Program Participants, the right to the Bonus will be granted based on the principle of priority, i.e., only to the one who first submitted the Form.
    6. A Program Participant may refer any number of New Clients, provided these actions comply with these Terms and Conditions.
    7. The Program Participant’s right to the Bonus applies only to the first Agreement concluded by the given New Client during the Program period that meets the conditions specified in the Terms and Conditions.
  5. PROGRAM RULES AND BONUS PAYMENT
    1.  If an Agreement is concluded with the Organizer by a New Client, the Program Participant who referred that New Client during the Program period and met all the conditions specified in point 4, subject to points 5.2, 5.3, and 5.4, will receive a Bonus depending on the type of package selected by the New Client upon concluding the Agreement, namely:
      1. Open Space – 300 PLN net,
      2. Dedicated Desk – 400 PLN net,
      3. Private Office dla 1-4 osób – 600 PLN net,
      4. Private Office dla więcej niż 5 osób – 800 PLN net,
      5. Company Unit – 1000 PLN net,
    2. For the cases described in points 5.1.1–5.1.4, the Bonus is granted only if the Agreement is concluded for a period longer than 2 months and outside the Basic Package.
    3. For the case described in point 5.1.5, the Bonus is granted only if the Agreement is concluded for a period longer than 3 months.
    4.  The Bonus payment will be made by crediting the corresponding amount to a prepaid card, which will be handed over to the eligible Program Participant.
    5. The Bonus will be paid within 30 calendar days from the date on which all the conditions for granting the Bonus have been met.
    6. The Program Participant cannot transfer the right to the Bonus to a third party. Bonuses are paid in Polish zloty and are not exchangeable for any equivalent, including other monetary or non-monetary rewards.
    7.  In case of doubts by the Organizer whether the Program Participant has met all the conditions for granting the Bonus specified in the Terms and Conditions, the Organizer reserves the right to withhold the Bonus payment until the Participant’s entitlement is verified.
    8. For a Program Participant conducting business activity, the received Bonuses are subject to self-taxation as income from their business activity.
    9. For a Program Participant not conducting business activity, the Bonus paid by the Organizer constitutes income from other sources under the Personal Income Tax Act. Since the one-time value of rewards issued by the Company will not exceed PLN 2000, rewards issued to Participants not conducting business activity will be exempt from personal income tax. Therefore, the Organizer as a payer will be exempt from the obligation to calculate, collect, and remit personal income tax advances and submit annual PIT-8AR declarations.
    10. Upon the Organizer’s request, the Program Participant is obliged to sign documents confirming the receipt of the reward.
  6. TERMS OF USE OF THE PREPAID CARD
    1. The Program Participant is obliged to use the prepaid card (“Card”) in accordance with applicable law and the card operator’s regulations, i.e., Edenred Polska sp. z o.o., available at myedenred.pl.
    2. In particular:
      1. transactions may not be made with inactive Cards;
      2. no changes may be made to the Cards, as such changes may result in refusal to accept the Card;
      3. the Card may be used only as a form of payment for goods and services at points accepting the Cards;
      4. cash withdrawals from ATMs with the Card are not allowed;
      5. transactions can only be made up to the Card’s reload limit (the awarded Bonus amount);
      6. merchants have the right to refuse acceptance of damaged or unsigned Cards;
      7. the Card has an expiry date printed on its front side, after which it cannot be used for transactions.
  7. COMPLAINTS
    1. Complaints concerning the Program implementation and Bonuses may be submitted by email to [email protected], by phone at +48 22 323 81 81, or in writing to the Organizer’s headquarters.
    2.  The complaint should include sufficient data to identify the complainant and the subject of the complaint, i.e., at least: name and surname, Participant identification number, a description of the situation, and the reasons for the complaint.
    3. Complaints will be reviewed within 14 days of receipt by the Organizer. The Participant will be notified of the Organizer’s decision by email, phone, or mail within 7 days from the date of complaint review.
  8. PERSONAL DATA
    1. The Administrator of the personal data of Program Participants, New Clients, and their representatives is the Organizer. For data protection matters, contact the Organizer or the appointed Data Protection Officer by mail or email at [email protected].
    2. The Organizer will process personal data:
      1.  of Program Participants and their representatives to fulfill legal obligations related to the Program (Art. 6(1)(c) GDPR);
      2. of Program Participants, New Clients, and their representatives to pursue the Organizer’s legitimate interests related to the Program (Art. 6(1)(f) GDPR), i.e., for administrative purposes, complaint handling, claims enforcement, and defense against claims;
      3. of New Clients and their representatives for marketing purposes based on their consent (Art. 6(1)(a) GDPR);
    3. Personal data will be stored for the Program’s duration and afterward for the legally required period for financial documentation (5 years for Participants who received a Bonus) and as necessary for claims related to the Program. After this period, personal data will be deleted.
    4. Personal data recipients will include:
      1. entities entitled to receive data upon justified request;
      2. entities providing services to the Organizer as subcontractors involving personal data processing (e.g., IT providers, consultants, software suppliers);
      3. entities within the Adgar Group.
    5. Participants, New Clients, and their representatives have rights including:
      1. access to their data, obtaining copies, correction, deletion (if no longer necessary), restriction, data portability, and objection including to marketing (Articles 15–21 GDPR);
      2. withdrawal of consent at any time without affecting prior processing;
    6. Uczestnicy Programu mają również prawo wniesienia skargi do organu nadzorczego w zakresie ochrony swoich danych w sposób wskazany na stronie internetowej organu nadzorczego pod adresem https://uodo.gov.pl/pl/83/155.
    7. Providing data is necessary to participate in the Program.
  9. FINAL PROVISIONS
    1. Matters not regulated by these Terms and Conditions shall be governed by Polish law.
    2. These Terms and Conditions are available to Participants at the Organizer’s headquarters and under the Form.
    3. The Organizer is not liable for incorrect, incomplete, or untrue data provided by Participants that prevent or delay Bonus payment or cause liability. Participants indemnify the Organizer for any third-party rights violations.
    4. Any disputes related to the Program will be resolved by the common court competent for the Śródmieście district of Warsaw.
    5. These Terms and Conditions come into effect on the Program’s start date.
    6. The Organizer reserves the right to amend these Terms and Conditions at any time without affecting existing rights and obligations. Amendments take effect upon publication.

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