REGULATIONS OF OFFICE BUILDING

Adgar Renaissance Tower, ul. Skierniewicka 10a, Warszawa

1.INTRODUCTION TO THE REGULATIONS

1.1. Definitions of terms
▪ “Building” – a fifteen-storey office building with an allocated technical infrastructure, located in Warsaw at ul. Skierniewicka 10a,
▪ “Regulations” – this document and its appendices,
▪ “Landlord” means (as at the date of these Regulations) ADGAR BCIX Sp. z o.o. with its registered office in Warsaw (02-222) at Al. Jerozolimskie 181B,
▪ “Building Manager” means (as at the date of these Regulations) Green and Efficiency Services Real Estate Solutions sp. z o.o. sp. komandytowa sp. komandytowa with its registered office in Warsaw (02-222) at Al. Jerozolimskie 181B,
▪ “Technical Manager” means (as at the date of these Regulations) Green and Efficiency Services Real Estate Solutions sp. z o.o. sp. komandytowa sp. komandytowa with its registered office in Warsaw (02-222) at Al. Jerozolimskie 181B,
▪ “Tenant” means an entity which is bound to the Landlord by a lease, tenancy or other agreement under which the Landlord handed over to the Tenant for use the office space, service space or any other space (and/or parking spaces) in the Building,
▪ “User” means the Tenant, its employees, associates, guests, customers, sub-tenants of the Premises, suppliers of services to the Building (including the Tenant) and other persons and entities using the Building,
▪ “Lease Agreement” means the lease, tenancy or other agreement under which the Landlord handed over to the Tenant for use the office space, service space or any other space (and/or parking spaces) in the Building,
▪ “Tenant’s Premises” or “Premises” means the premises let to Tenant by the Landlord under the Lease Agreement (otherwise also referred to as: the “Leased Premises” or the “Space handed over to the Tenant”),
▪ “Monitoring Centre” means the centre of operational supervision (24 hours a day) over the operation of technical and security systems installed in the Building, in which messages about fire hazards, voltage loss, burglaries to the Building are received,
▪ “Parking lots” means underground and surface parking spaces located on the premises of the Building. This includes parking lots for bicycles and motorcycles.
1.2. Objectives of the Regulations
The Regulations have been developed for the following purposes:
a) o define the basic rules and procedures applicable in the Building that affect its proper and efficient management and use,
b) to familiarize the Building Users with the aforementioned rules and procedures,
c) to provide general information about the Building and the services offered as part of management of the Building Complex.
In the event of any conflict between the contents of the Lease Agreement and these Regulations, the provisions of the Lease Agreement shall prevail. The Tenant is obliged to acquaint all employees with the Regulations.

1.3. Periodic updates of the Regulations
The Regulations in respect of the Tenant shall enter into force on the day of the take-over of the Premises. The Regulations shall be generally available and submitted for review at the reception desk of the Building. The Manager and the Building Manager reserve the right to periodically update the Regulations, make changes to the Regulations and establish additional rules and procedures that they deem necessary for the proper and efficient management of the Building. Any changes to the Regulations shall be effective for Tenants 3 (three) days after the date on which they are notified of such changes. In exceptional situations – with a view to efficient management of the Building – the Building Manager may withdraw from the rules set forth in these Regulations.

1.4. Compliance with the Regulations
The provisions of the Regulations apply to all Users of the Building. Users of the Building are obliged to familiarize themselves with the contents of the Regulations, observe its provisions, as well as observe the instructions given by the Building Manager in accordance with the Regulations. The Tenant should ensure that all its employees, co-workers, guests, customers, sub-tenants and service providers comply with the provisions of these Regulations. Users of the Building should cooperate with the Building Manager in performing the provisions of the Regulations.
The Landlord and the Building Manager hereby inform that the Building’s User is liable for any damage caused to a person or property as a result of non-compliance with the provisions of these Regulations.

2. BASIC INFORMATION ABOUT THE BUILDING

2.1. Location
The building is located in Warsaw at ul. Skierniewicka 10a.
2.2. Building description
Renaissance Tower is a 15-storey office building located in the city of Warsaw in the Wola district at 10a Skierniewicka Street, corner of Rogalińska Street. Construction of the building started in 1999 and was completed in 2000.
The Building consists of:
▪15-storey structure,
▪surface and underground parking spaces – multi-storey garage,
▪technical infrastructure assigned to the above mentioned structures.

3. BUILDING MANAGER

3.1. Basic information
Building management services will be provided by Green and Efficiency Services Real Estate Solutions sp. z o.o. sp. komandytowa sp. komandytowa with its registered office in Warsaw (02-222) at Al. Jerozolimskie 181B (information as at the date of these Regulations).
Maintenance services will be provided Green and Efficiency Services Real Estate Solutions sp. z o.o. sp. komandytowa sp. komandytowa with its registered office in Warsaw (02-222) at Al. Jerozolimskie 181B.
Through the Building Management Team, Building Users can count on the information and assistance in solving any problems that may arise, or they can obtain consent for the implementation of non-standard solutions in the Building.

The Building Manager will be responsible, among others, for constant monitoring of the functioning of the property, coordination and supervision over services provided by suppliers and subcontractors, development of an operating budget for the property, settlement of the service charge, contacts with Tenants.

3.2. Correspondence and contact with the Building Manager

Name of the Building Manager and the address of its registered office:
Green and Efficiency Services Real Estate Solutions sp. z o.o. sp. komandytowa sp. komandytowa
Aleje Jerozolimskie 181B
02-222 Warszawa
Anna Seroczyńska-Zbrożczyk
Tel. 607 070 888
E-mail: [email protected]
Name of the Technical Manager of the Building and the address of its registered office:
Green and Efficiency Services Real Estate Solutions sp. z o.o. sp. komandytowa sp. komandytowa
Aleje Jerozolimskie 181B
02-222 Warszawa
Domosław Rydzewski
Tel. 785 112 424
E-mail: [email protected]

4. RULES OF ACCESS TO THE BUILDING

4.1. Basic information
Access to the Building will be controlled electronically by means of an access control system, therefore it is required that authorized persons have access control cards. The access control system will be supervised by a security staff. Due to the fact that the access control card is a personal document in the Building, it may not be given to other people. Tenant’s employees have the right to enter the Building 24 hours a day, 7 days a week using valid access control cards.
The Tenant is entitled to the same number of accesses to the multi-level garage coded on the access cards as the number of rented spaces specified in the lease agreement.
If additional alarm systems are required, the Building Manager shall assist the Tenant in the configuration of these systems with the general access control system installed in the Building. The installation of additional alarm systems requires, however, the prior consent of the Landlord or the Building Manager.
4.2. Reception desk in the Building
On the ground floor of the Building there is a reception desk. This is the main point around which the control of personal and material movement is concentrated (“Reception Desk”). Services related to the operation of the Reception Desk be provided from Monday to Friday from 8 a.m. to 4 p.m.
Outside these working hours and on Saturdays, Sundays and public holidays, the staff at the reception desk will consists of the Building’s security personnel.
Reception desk services will include the following activities:
a) providing information about the Building,
b) registering the guests entering/exiting the Building,
c) solving current problems related to guests in the Building,
d) cooperating with security personnel, technical and cleaning personnel, as well as with the Landlord and the Building Manager.

4.3. Opening hours of the doors of the Building and ways to enter the Building
Entrance to the Building (as well as exit from it) will be possible:
4.3.1 From the multi-storey garage level:
The entrance to the Building’s main communication route from the multi-storey garage on level “0” will be possible using access control cards or after opening the door by the Building security staff. Only Building Tenants who have access control cards or service providers for the Building should use this entrance.
The entrance to the underground garage will be possible using a staircase. It is prohibited to enter the underground garage via the entry/exit ramp.
4.3.2 From the ground level (level “0”):
Entry to the Building will be possible through the main entrance door and through entrances designated for deliveries using access control cards or after the doors have been opened by Building security.
4.4. Communication inside the Building
4.4.1 Pedestrian traffic and lift communication in the Building
Traffic of persons within the Building takes place using lifts, halls, staircases, vestibules, etc.

The Building is equipped with 3 staircases used only for evacuation from the individual floors of the building.
- Staircase A is the evacuation route from level -1 to level 13. Staircase B is the evacuation route from level -1 to level 14.
- Staircase C is the evacuation route from level -1 to level 0. The staircase also serves as a communication route for deliveries to the premises located on level -1.
The multi-storey garage is equipped with one staircase used for moving between garage levels from -1 to 2. The entrance to the Building from the garage is located on level 0.
The building is equipped with 4 passenger lifts and 1 freight lift operating from level -1 to level 13. The goods lift also operates in fire mode.

In order to enter particular floors of the Building, lifts are available to Building Users 24 hours a day, although in the evening, during night hours and on public holidays only selected lifts can be accessed. In case of any irregularities in lift operation, it is necessary to inform about it by pressing the appropriately marked button in the lift.

4.4.2 Guests of Tenants
It is recommended that the Tenant should inform the reception desk of the Building in advance of the expected arrival of guests, and in particular the Tenant should inform in advance of planned visits by guests (or deliveries of goods) after the Reception Desk’s working hours.
Tenants’ Guests are obliged to register their presence in the Building in the entry register book. The reception desk staff will make it possible to register the entries in the register book and (unless otherwise agreed by the Building Manager and the Tenant) will issue a “Visitor” identification badge, which guests should place in a visible place on their clothes and which will allow them to enter the office part of the Building. For the purpose of performing the above mentioned activities, the guest should present his or her identity document to the staff of the reception desk in the Building. In exceptional situations, the Landlord allows the possibility that a Tenant’s guest does not have to undergo additional formalities at the Building’s Reception Desk, provided, however, that the Reception Desk receives a prior written request from a representative of the Tenant, and the guest is personally collected by a representative of the Tenant from the Building’s Reception Desk.
Direct access to the Tenant’s premises will be provided by the Tenant’s secretary’s room/reception desk (the “Visitor” card does not allow access to the Tenant’s premises). At the end of the meeting/visit at the Tenant’s, guests should notify the Building Reception Desk staff of their desire to leave the Building and return the “Visitor” registration card to the reception/security staff. If the Visitor ID card is lost or not returned by the guest, the Landlord may charge the Tenant with the costs of purchase of a new Visitor ID card. Therefore, it is recommended that Tenants inform their guests about the rules in force in the Building regarding access control and registration of guests.
The above described manner of entry/exit will also apply to postmen, couriers delivering correspondence to the Tenant’s premises, entities providing services for the Tenant (e.g., service of equipment in the Tenant’s premises) with the reservation that the reception desk of the Building may not let food suppliers into the office space of the Building. In such a case, the User who ordered the delivery of a meal to the Building should collect the meal in person from the supplier at the Building’s Reception Desk.
4.4.3 Other provisions

access control also applies to employees of services such as the Police, Health Service, Fire Brigade, Municipal Guard, with the exception of situations when they were summoned because of an emergency situation related to the threat to the safety of persons or property, health or life of Building Users. In such a situation, the employees of these services should present the reception or security staff with a card confirming their work for the above mentioned services,
it is permitted to bring dogs, cats and other pets (including police dogs and guide dogs for the disabled) into the Building, however, the owner of the animal shall be fully responsible for the animal towards third parties and shall be responsible for keeping the animal’s area within the Building clean,
bicycles and motorcycles may be left on the premises of the Building only in places specially designated for this purpose,
scooters, bicycles and other transport devices are prohibited from entering the Building,
it is forbidden to charge electric scooters, electric bicycles and electric cars in places not designated for this purpose.
The Landlord and the Building Manager stipulate that the security and reception staff shall be entitled to ask persons entering the Building for information on the purpose and expected duration of their stay in the Building and, in the case of carrying boxes, packages, etc., from the office part of the Building, the security and reception staff may ask the persons carrying them to provide information on their contents and to request the presentation of their contents.

4.5. Rules of delivery of materials to the Building
After the Tenant has taken over the premises:

Deliveries of small-size materials such as water bottles, office supplies, marketing materials can be made during the day from Monday to Friday from 7 a.m. to 5 p.m. after prior notification to the staff of the reception desk (security) of the Building and the Building Manager, who will issue the appropriate permission to the supplier. If deliveries of these materials have to be made outside the above-mentioned days and hours, then deliveries must be planned in advance and arranged with the reception desk/security of the Building (it is recommended that such an arrangement be made with at least one day’s notice).
Deliveries of materials in large quantities or in large dimensions, such as safes, armoured cash registers or furniture, may be made from Monday to Friday only from 5 p.m. to 7 a.m. of the following day and on Saturdays and Sundays. Deliveries must be preceded by a notification by e-mail (recommended: at least 3 days before the delivery) to the Building Manager specifying, i.a., the date of planned delivery, details of the supplier and his employees who will perform this service in the Building, details of the weight, size and type of supplied equipment, details of the Tenant’s representative responsible for coordination of delivery. In justified cases, the Building Manager may refuse to give consent to the delivery of materials on a specified day and time, as well as establish additional conditions for the delivery of materials, such as the need to order an additional waste container or additional security at the expense of the Tenant. Earlier notification of the aforementioned deliveries will enable, among other things, determination of the supply routes of materials (including in particular the stopping place of delivery vehicles), determination of the lift to be reserved for the purposes of deliveries and how to protect it against damage, the rules of entry to the Building by employees of the company making the delivery, or ordering of a waste container (if necessary). The costs involved in these services will be charged exclusively to the Tenant.
Deliveries of materials for service premises (e.g., a restaurant) will be made according to individual agreements concluded by the Tenant with the Landlord or the Building Manager.
working hours of tenants’ offices – the Reception Desk/security staff may refuse to collect these materials if they have not previously received an email from the Tenant requesting the collection of such a parcel/package. Any parcels/packages collected on behalf of the Tenants by the Building Security at the express request of the Tenant shall be the responsibility of the Tenant.

The delivery rules described above will depend to a large extent on the conditions in the Building. The final decision on the routes for the transport of the materials and equipment will be made by the Building Manager.
It is prohibited to bring equipment and materials through the main entrance to the Building at the ground floor level (subject to the sentence above), obstruct other tenants of the Building in their work during deliveries, block other lifts and passageways, including in the underground garage. Goods trolleys used in the Building should be equipped with rubber wheels and must not carry dirt. During deliveries, special care should be taken with the floors in lift halls, doors and lift enclosures. Delivery vans must only be parked in a location agreed with the Building Management or the Building’s security staff. These cars should only be parked on the premises of the Building during the unloading and loading of the goods/materials.

The Tenant is responsible for supervising and coordinating the delivery process he has commissioned himself, as well as for the staff, equipment and equipment necessary for the delivery. The Supplier shall bear the risk and liability for losses related to damage to the property of the Building in the course of deliveries, and in addition – any losses, damages, claims, suits, costs and expenses related to personal injury or property damage suffered by the Landlord, the Building Manager or a third party in connection with its deliveries. During the course of deliveries, it is not necessary to perform any activities that may prove to be dangerous, such as, e.g., the use of delivery vans, parking of delivery vans outside the designated areas. The Tenant is obliged to inform the suppliers about the aforementioned rules of supply in force in the Building. If the Tenant does not inform the supplier about the above rules, the Tenant shall be liable for the above damages.
Bringing dangerous materials into the Building is prohibited (including their storage). This applies to such materials as: weapons, explosives, flammable, corrosive or malodorous materials. If a person bringing in hazardous materials is detained, the security guard shall have the right to identify him/her and write down his/her personal data, refuse to let him/her into the Building, order him/her to immediately leave the Building, and in justified cases even to detain such a person so he/she be transferred to the appropriate authorities. The Landlord stipulates that those who bring hazardous materials to the premises of the Building and the Tenant, to whom such materials would be brought, shall bear full responsibility for any damage to the Building, or damage to persons or property related thereto.

5.USE OF COMMON AREAS

5.1. Types of common areas
Upon signing the Lease Agreement and formal acceptance of the Premises, the Tenant obtains the right to co-use the common parts of the Building (“Common Areas”).
“Common Areas of the Building” means those elements and parts that can be used by all users of the Building. Common Areas of the Building shall include in particular: areas intended for the free movement of people and goods, such as: entrance hallways, corridors, staircases, lifts, entrances and exits from the Building, as well as the roof of the Building, technical shafts, service rooms and/or rooms used for servicing technical systems working for the entire Building, and any other spaces and areas within the Building assigned for general use, excluding, among others:
−areas leased or let for use on a different legal basis by individual Tenants or other entities,
“Common Areas of the Building” shall also include installations, equipment and technical systems serving the Building and forming part thereof (unless they are owned or leased by entities other than the Landlord or provided for use by them on a different legal basis).
“Common Areas of the Building” are those elements or parts of the Building that are ready for use by users of the Building, but are not intended solely for users or tenants of the relevant office area within the Building. The Common Areas of the Building include in particular:
−areas located outside the external outline of the above-ground part of the Building, including: roads, pavements, communication routes, parking lots, stairs, green areas, dust bins, lighting systems, installations and networks of technical infrastructure, etc.,
−the multi-level garage with its technical infrastructure, to which only authorised persons will have access,

−the infrastructure.

5.2. Common areas accessible and inaccessible to the users of the Building

COMMON AREAS ACCESSIBLE AND INACCESSIBLE TO THE USERS OF THE BUILDING

ACCESSIBLE	INACCESSIBLE
Reception desk and the main hall on the ground floor of the Building	Rooms for the personnel operating the building complex (e.g., security personnel, cleaning personnel, technical service personnel)
Public sanitary facilities	The premises of the Monitoring Centre
Traffic routes, i.e., entrances and exits to/from the Building, lifts, staircases, lift halls on the upper floors – unless they have been made available to the tenants exclusively for their use.	Technical and service rooms, lift shafts, technical shafts and areas
The multi-storey garage with parking spaces – unless they have been made available to tenants – at their exclusive disposal	Space above the suspended ceiling and under the system raised floor
The area outside buildings, i.e., roads, pavements, surface parking lots, green areas, small architectural forms, i.e., pylons, benches, pots, ashtrays, garbage cans, parking systems, etc. – unless they have been put at the exclusive disposal of the tenants	Façade of the Building, roof of the Building
All other surfaces and parts within the Building and the area outside the Building assigned for general use, unless they have been put at the exclusive disposal of the tenants

Entry into the inaccessible areas may only take place with the prior consent of the Building Manager. Only the Landlord, the Building Manager or persons and entities authorized by them have access to the inaccessible Common Areas.

5.3. Rules for use of common areas

Building Users, when obtaining the right to co-use the Common Areas, shall be obliged to:

use the Common Areas in accordance with their intended use, the provisions of the Lease Agreement and these Regulations, as well as the customs in force in this respect, without prejudice to the rights of users of the neighbouring Premises to use such areas and to take care of and protect the Common areas against damage,
comply with generally applicable sanitary, fire, health and safety regulations and other similar regulations regarding the use of Common Areas, as well as refrain from actions that could cause the Landlord and the Building Manager to be held liable in respect of such regulations, and take all necessary actions to protect the Landlord and the Building Manager from such liability,
notify the Building Manager of any noticed damage to elements and parts of the Common Areas,
not to establish its own protection on the Common Areas.

The following actions and activities are prohibited in the Common Areas:

using open fire,
smoking of tobacco products and electronic cigarettes, except in specially designated areas,
sticking permanent or temporary advertising materials or other information on their surface without the consent of the Landlord or Building Manager,
placing objects that may hinder co-use of the Common Areas by other Building Users (including storing materials and equipment) and placing devices and installations that may pose a threat to health and life,
charging electric bicycles and electric scooters in places not intended for this purpose,
performing other prohibited activities specified in these Regulations.

In order to maintain cleanliness in the Common Areas, rooms designated for the cleaning personnel will be located in separated areas of the Building.

6. USE OF THE AREA HANDED OVER FOR USE TO THE TENANT

6.1. Basic information
The Tenant is obliged to use the Leased Premises in a technically and aesthetically correct manner, including the use of its equipment, devices, installations and systems in accordance with their intended use, in a manner specified by the operating instructions and the lease agreement, applicable laws and guidelines of the Building Manager. The detailed condition of the Tenant’s Premises, including the equipment, installations and systems installed in the Premises, are specified in the Premises Lease Agreement concluded between the Landlord and the Tenant.
The Tenant is responsible for hazardous waste, including batteries, related to its business. To this end, the Tenant must keep records of the waste and collect and recycle the waste in accordance with the applicable legislation. The above mentioned works should be performed by the Tenant on its own and at its own expense, employing an independent contractor.
The specification of the elements to be maintained by the Building Manager at the expense of the Tenants of the Building is specified in the Lease Agreement.
The Landlord and the Building Manager reserve the right to wash the exterior of windows and façade elements during the day, including shop windows and doors on the ground floor of the Building.
The Landlord stipulates that:

The Tenant shall not install any equipment in the Premises without the prior written consent of the Landlord or the Building Manager. This applies in particular to steam or internal combustion engines, condensing or flow-through water heaters, air-conditioning units and any equipment which interferes with radio, television or similar signals. The Landlord and the Building Manager permit the installation of additional electrical equipment subject to the approval of the Building Manager for the maximum load on the electricity network,
no equipment may be placed in the Premises that poses a threat to health or life, and no defective equipment may be used that requires repair, and no heating equipment or large fans may be used other than those installed by the Landlord,
no improvements are permitted in the Premises without the consent of the Landlord or the Building Manager, Vending machines (including, but not limited to, water aerators, refrigerators and coffee machines) must be placed and installed in the Premises in compliance with applicable health and safety and fire regulations. In particular, each of these machines must be checked for power consumption and connected to a separate electrical circuit (it is forbidden to connect these machines to power distributors),
The Tenant is obliged to secure its own property at its own expense,
all work of subcontractors provided to the Tenant requires prior notification to the Building Manager,
if the Premises are furnished with furniture with wheels or rails, the Tenant should place appropriate protective pads underneath them,
e Tenant may not conduct its business in a manner that would be burdensome for other Tenants and Building Users (e.g., it is prohibited to emit noise and odours burdensome for other Tenants),
The Tenant is obliged to properly use the windows (including to close them at night and on holidays), doors, electrical sockets and structural cabling,
The Tenant should take care of efficient management of electricity, water and air-conditioning and heating systems and cooperate with the Landlord and the Building Manager in order to effectively manage the utilities,
The Tenant is obliged to use the systems installed in the Building, including in particular heating and air-conditioning in accordance with their intended use and guidelines of the Building Manager,
all requests from the Tenant to extend the working time of ventilation / air conditioning / heating shall be notified in writing to the Building Manager, stating the name and surname of the person ordering / reporting the above changes. In the event that the Tenant intends to work in its Premises on Saturdays or on public holidays – the Tenant should report this fact in writing to the Building Manager at least one day in advance in order to, among other things, set ventilation / air conditioning / heating parameters in the Premises,
the operating hours of the heating, ventilation and air-conditioning systems in the Building will be determined by the Landlord based on information received from the Tenants of the Building and economic conditions,
it is prohibited to charge electric bicycles and electric scooters in places not intended for this purpose.

The Tenant should oblige its employees to turn off the power supply to all unnecessary power collectors in the Tenant’s Premises at the end of the work and to close all the windows and doors to the Premises.

6.2. Settlement in the Premises
In order to enable efficient introduction of office equipment, furniture and other materials to the Premises, the Landlord and Building Manager have prepared a procedure constituting the main rules governing the settlement in the Premises. This procedure shall also apply accordingly to leaving the Premises by the Tenant in connection with the expiry of the lease period. The Tenant is obliged to inform the Building Manager in writing about the date of settling in or leaving the Premises.
In the case of delivery of materials to the Tenant’s Premises, but after the Tenant has settled in the Building – the provisions of paragraph 4.5 of these Regulations “Rules of delivery of materials to the Building” shall apply.

Procedure for settling in/leaving the Premises.

The Tenant is obliged to inform the Landlord or the Building Manager of any intention to occupy or leave the Premises – in accordance with the date specified in the agreement.
The Tenant is responsible for supervising and coordinating the settlement/move
In order to determine the date and time of settling in or leaving the Premises, the Tenant should contact the Building Manager. Earlier notification will enable, among other things, determination of the furniture delivery routes, determination as to which lift will be reserved for delivery, its earlier protection against damage, preparation of the rules of entry to the Building for employees of the company making the delivery, or ordering a waste container or provision of additional protection during settlement/relocation. The costs involved in these services will be charged exclusively to the Tenant.
Relocating, settling in or leaving the premises should be carried out from Monday to Friday between 5 p.m. and 7 a.m. the following day and on Saturdays and Sundays.
After the Tenant selects a removal company, the Building Manager should receive from the Tenant the name of that company and contact details of the person responsible for the settlement/relocation process.
At least 3 days before the settlement/relocation, the Building Manager should receive from the Tenant’s representative a list of persons participating in the works and entitled to free movement around the Building and rules should be established for entry into the Building to the employees of the company performing the above mentioned works. Removal company employees should be easily identified by the Building’s security staff.
All equipment and materials should be delivered to the delivery zone at level 0, and from there – after the lift has been secured against damage by the removal company’s employees with elements indicated by the technical service of the Building – taken to the floor, where the Tenant’s premises are located.
Equipment and materials should be transported by a lift designated by the Building Manager after it has been secured. It is prohibited to bring equipment and materials through the main entrance to the Building at the ground floor level (subject to the sentence above), obstruct other tenants of the Building in their work during deliveries, block other lifts and passageway in the underground garage.
Delivery vans must only be parked in a location agreed with the Building Management or the Building’s security staff
Goods trolleys used in the Building should be equipped with rubber wheels and must not carry dirt. Special care should be taken with the floors in lift halls, doors and lift enclosures. In addition, it is suggested that
- all cartons, parcels and other packages should be marked with the indication of the floor and the name of the Tenant, and the corners of the boxes should be secured with tapes,
- the packaging should contain additional information on how to handle it.
Settlement or relocation into and leaving the service rooms located on the ground floor of the Building should be agreed individually by the Tenants of these rooms with the Building Manager.

The Tenant is responsible for supervising and coordinating the delivery process it has commissioned himself, as well as for the staff, equipment and device necessary for the delivery. The removal company shall bear the risk and liability for losses related to damage to the property of the Building in the course of deliveries, and in addition – any losses, damages, claims, suits, costs and expenses related to personal injury or property damage suffered by the Landlord, the Building Manager or a third party in connection with its deliveries ordered by the Tenants. During the course of deliveries, no activities should be performed that may prove to be dangerous, such as, e.g., repair of delivery vans, parking of delivery vans outside the designated areas. The Tenant is obliged to inform the aforementioned company about the rules in force in the Building regarding the settlement/leaving of the Premises.

6.3. Key management in the Premises
Upon formal acceptance of the Premises, the Tenant shall receive a set of keys and access cards enabling the Tenant to enter the Premises.
In addition, the Tenant:

will be responsible for the duplication of the keys at its own expense,
will not be allowed to install any additional locks, security features, replace lock inserts without the consent of the Building Manager.

In order to open the entrance door to the Tenant’s Premises in emergency situations, the Landlord (or the entities authorized by the Landlord) shall have the right to open the door, notifying the Tenant immediately. Upon acceptance of the Premises, the Tenant shall formally hand over to the Building Manager one set of Keys or an access card and access codes to open the door to the Tenant’s Premises. The keys (card, access codes) will be stored with the Building’s security staff. Each use of the keys (card), along with a description of the reason for opening the door and details of the persons using it, will be recorded in the service book kept by the security personnel responsible for the supervision of property in the Building.
6.4. Rules for organizing repairs and modernization of the Premises

Any improvements to the Tenant’s Premises (including those specified in Article 684 of the Civil Code) aimed at changing its arrangement through, among others, renovation, modernisation, functional changes to the premises, installation of new equipment and systems or their replacement, may be performed by the Tenant only on the basis of a written agreement with the Landlord specifying the rules, conditions for the performance of works and mutual settlements of the parties on this account.
To be able to give its consent for the above improvements, the Landlord, via the Building Manager, shall obtain from the Tenant for approval the technical documentation presenting the planned changes to the Premises, prepared in accordance with applicable regulations, including in particular the provisions of the Construction Law, together with a list containing the following information:

the scope of the work carried out,
the work schedule (days and hours on which the work is intended to take place),
a written statement as to whether the introduced changes will result in a change in the fire protection conditions in the Premises,
details of the company carrying out the works in its Premises including: name, registered office, person responsible for managing the works in the Tenant’s Premises (together with a phone number),
data of the Tenant’s representative coordinating the works.

The Landlord is obliged to give the above consent or notify the Tenant of its lack within 7 working days from receiving the above documents and information. If the changes and improvements for which the Tenant obtained the written consent of the Landlord require the consent of public administration bodies or other bodies, the Tenant shall be obliged to apply for them and obtain them at his own expense and risk.
The Tenant bears full responsibility for the works carried out, including for the entities commissioned to perform them. The Tenant – prior to the commencement of works – should agree with the Building Manager, among others, the location of the container for waste generated during works, the route of material transport, the selection of the lift that will be reserved for delivery and the method of securing it for the duration of material transport, the rules of entry to the Building for the employees of the company performing the works, the method of securing the fire protection system installed in the Premises. The date of commencement of work by the Tenant should be notified to the Building Manager several days in advance (it is recommended to do so at least 3 days in advance).
After the completion of the above mentioned works, the Tenant shall immediately provide the Building Manager with an as-built documentation containing the changes applied.
The Tenant is obliged to comply with generally applicable sanitary, fire, health and safety regulations and other similar regulations in respect of the works, as well as to refrain from actions that could result in responsibility of the Landlord and the Building Manager in respect of these regulations, and to take all necessary actions to protect the Landlord and the Building Manager from such responsibility. In particular, the Tenant is responsible for ensuring that the personnel of the company performing work in the Premises knows the fire safety rules in force in the Building and the rules in force during evacuation. It is recommended that the Tenant should include relevant provisions on this matter in the contract with the company performing works in the Premises based on the relevant provisions of the Fire Safety Instruction in force in the Building, which will be provided to the Tenant in electronic form when the leased premises are handed over to the Tenant.
The works carried out in no way may interfere with the work of other Users of the Building. Hours of noisy work, e.g., grinding, drilling, should be agreed each time in advance with the Building Manager, but not earlier than 5 p.m. on working days. In the absence of such an agreement, the Building Manager reserves the right to interrupt such works.
Access to the inaccessible Common Areas (e.g., to the roof of the Building) must be subject to the approval of the Building Manager. Persons who will perform any work at heights must do so under the supervision of a person authorised to manage such work and be trained in occupational health and safety and in altitude training. Moreover, they should:

have current medical examinations, health and safety training, and altitude training, and be authorised to work at altitude in accordance with the applicable regulations,
perform work in compliance with health and safety rules and other provisions of applicable law, including using appropriate equipment to prevent falls from heights (in particular personal protective equipment such as safety helmets, safety ropes, harnesses, etc.)
complete the relevant Declaration of Work at Height form before climbing on the roof.

In the event of a breakdown or damage occurring during the work, the Tenant is obliged to immediately inform the Building Manager and proceed, with his knowledge, to immediately remove the breakdown or repair the damage.
6.5. Access to the Premises in order to perform maintenance work by technical crews

The Tenant is obliged to provide the Landlord (or persons and entities authorized by the Landlord) with access to the leased premises during the Tenant’s working hours, as well as outside the Tenant’s working hours, in order to perform maintenance and repair works on equipment, installations and systems installed in the Leased Premises (including also equipment, installations and systems of the Building, access to which is possible only by through the Leased Premises). The Tenant’s representative will be notified in advance of the intention to carry out these works at the Tenant’s premises, together with the Tenant’s identification data of the technical service personnel who will carry out the works, upon request.
If the Tenant determines that maintenance/repair work in his Premises shall be carried out outside the working hours of his office, the Landlord (or entities authorised by the Landlord) shall have the right to use the keys (cards, access codes) kept by the security staff of the Building in order to open the door to the Tenant’s Premises and enable the technical crew to perform such work. The costs of hiring additional security staff to assist in the performance of these works (if the Tenant requires such assistance) will be agreed with the Tenants and will be settled directly with the Tenants of the Building.
The Tenant shall place the furniture in such a way that it does not obstruct the inspection holes in the technical network of the Building and allows the technical crews to access the equipment installed there. Otherwise, the Tenant might be charged with the costs of moving the furniture. The Landlord stipulates that in the event that the Tenant orders technical crews to perform work/repairs for which the Tenant was obliged under the signed Lease Agreement, the costs of their performance shall be charged to the Tenant. Moreover, the Landlord reserves that the technical crews may refuse to perform these works.
The Landlord and the Building Manager (or persons and entities authorized by them) have joint access to the equipment, installations and systems installed in the Building (the following devices, installations and systems:

located in the space above the suspended ceiling and under the system raised floor,
located in shafts and technical areas,
located in areas inaccessible to Building Users, including security systems such as access control systems and BMS,
telecommunications, ICT, antenna, and similar systems
and all pipes, ducts and installation and technology shafts such as water supply, sewage, ventilation, air-conditioning, heating, electric, including the related accessories.

6.6. Telecommunication and Internet network in the Premises
The Landlord assumes that the Tenant will:

independently conduct price and technical negotiations with telecommunication and internet operators, independently bear the costs of connecting its premises to the operator’s network,
individually settle with the operator, without the intermediation of the Landlord and the Building Manager.

The Tenant shall obtain any information concerning the price lists and terms and conditions of cooperation in the use of the telecommunications system from these operators. In the event of failure of the telecommunications and ICT system, the Tenant should contact directly the operator providing services in this respect for the Tenant.

6.7. Tenant’s advertising
Any Tenant’s advertisements may be installed on the façade or roof of the building only after prior agreement with the Landlord and the signing of an appropriate document (agreement or annex).
Apart from the displays specified in the Lease Agreement, no other signs, letters, pictures, films, information, announcements or advertisements are permitted without the prior consent of the Building Manager. This applies in particular to the external façade of the Building and the Common Areas. If the User does not comply with the Building Manager’s request to remove the above mentioned elements, the Building Manager shall be entitled to remove them at the expense of the Tenant.

6.8. Organization of events and promotional campaigns by the Tenant
If the Tenant intends to organize special events or promotional campaigns in its Premises, the Tenant should inform the Building Manager several days in advance. In no way such events or campaigns may interfere with the work of other Users of the Building. Otherwise, the Building Manager reserves the right to request their discontinuation.
With respect to the organisation of the aforementioned events and campaigns in the Common Areas, the Tenant is obliged to notify them to the Building Manager in order to obtain the appropriate consent.

6.9. Provision of data by the Tenant to the Landlord
In order to properly and efficiently manage the Building (the Complex), the Tenant shall make the following information available to the Landlord or an entity acting on its behalf:

The Tenant is obliged to appoint its representatives to contact the Landlord and the Building Manager, who will be responsible for:
- contact in day-to-day matters relating to the tenancy of the Premises (2 persons: the person in charge and his/her deputy),
- directing the evacuation and reporting its results to the evacuation commander (2 persons: the person in charge and his/her replacement),
- emergency contact for sudden entry into the rental area (2 persons: responsible person and deputy),

The Tenant is obliged to give the names and surnames of the above mentioned persons in writing together with contact telephone numbers, e-mail and to notify in writing of each change.

number of regular users using the Tenant’s premises,
normal hours and working days of the Tenant’s office,
UPS devices, boilers, cooling devices of power greater than 12 kW, additional fire-fighting devices and systems, and similar devices installed in the Premises and persons responsible for these devices on the Tenant’s behalf,
data of service providers for the Tenant, e.g., companies protecting and cleaning the Tenant’s premises.

In order to properly supervise the parking lots, the Landlord or the entity managing the parking lots may request the Tenant to provide information on the brand, colour and registration numbers of vehicles which his employees and service providers have at their disposal and which will be parked on the premises of the Building (for the purposes of creating a database on vehicles parked on the premises of the Building, used for the purpose of, e.g., finding the vehicle owner who left the vehicle on the fire road, blocked the passage, damaged another vehicle, blocked a space belonging to another tenant, etc.).
The above information should be periodically updated by the Tenant after each change and at least once a year, and after completing it, sent in writing to the Landlord (or an entity acting on its behalf).

7. PARKING LOTS AND RULES FOR THEIR USE

7.1. Basic information
The general principles of using the Parking Lots are regulated by the provisions of the Lease Agreement and the Parking Regulations.

8. MISCELLANEOUS

8.1. Smoking
Using open fire, including smoking tobacco products and electronic cigarettes outside the designated areas will be prohibited in the Building.
8.2. Storage and disposal of waste
Tenants of the office premises may use the waste bins located in the waste bins provided that they comply with the rules set out in the Act on Maintaining Cleanliness and Order in Municipalities in a selective (segregated) manner.
The Tenant shall transport his/her/its waste to the bins located in the designated area in sealed containers or bags.
It is forbidden to store bulky waste such as pallets, used furniture, household appliances, white and brown goods, batteries, etc. in the waste bins. The Tenant shall dispose of such waste on its own account.
Waste of an environmentally hazardous nature that cause damage or pollution must be disposed of in accordance with waste disposal regulations.
The staff cleaning the Tenant’s premises are obliged to store garbage after prior sorting in specially designated and prepared places on the premises of the Building. It is recommended that waste ( in tied bags) be taken out between 5 p.m. and 6:30 a.m.. It is forbidden to place garbage on the Common Areas at any time other than the times mentioned above. In case the Building’s area becomes dirty during waste transportation by the personnel cleaning the Tenant’s premises, the area should be immediately cleaned by the same personnel. Otherwise, the area will be cleaned at the expense of the Tenant.
Discharging any flammable or other materials into the sewage system which could be harmful to the sewage system, including blocking it (especially with hygienic materials), is prohibited.
The Landlord and the Building Manager reserve the right to assume responsibility for hazardous waste associated with the Tenants’ business. To this end, the Tenant must keep records of hazardous waste and recycle it.
8.3. Other regulations

Entities not being Tenants are prohibited from conducting any business activity in the Building without the consent of the Landlord or the Building Manager (not applicable to supply of food: sandwiches, pizza, etc.),
Persons who are intoxicated or under the influence of other drugs are prohibited from entering the Building. The Building’s security staff has the right to require such persons to present an identity document in order to write down their personal data and to detain them, refuse to let them into the Building or demand that they leave the Building and notify the Police or other services,
The Landlord and the Building Manager stipulate that it is forbidden to distribute and consume alcohol and other drugs,
Using the premises of the Building for gambling, auction or morally inappropriate purposes, as well as using the Building for residential purposes is prohibited.
Distribution of goods, as well as door-to-door acquisition and sale, is prohibited on the premises of the Building without the consent of the Building Manager,
The Tenant undertakes not to take or permit to take any actions in the Building or outside its area that could have any impact on the increase of the fire insurance rate or other insurance rates relating to the buildings or the property contained therein. The Tenant shall not bring into or store in the Building anything that could cause the above mentioned effects, or take any other actions that could increase the risk of fire or other accidents
Without the consent of the technical service personnel of the Building it is forbidden to interfere in the technical installations and systems of the Building. If it is necessary to supervise the technical service personnel of the Building over these works – the costs will be charged to the Tenant,
The Tenant may not exceed the electrical power consumption above the agreed and allocated level specified in the technical documentation of the Building. In the case of increased needs, the possibilities of meeting them will be determined by the Landlord after consultation with the Building Designer and the Building Manager. All works related to adapting the Tenant’s premises to these needs (which should be preceded by the preparation of technical documentation) shall be performed at the Tenant’s expense,
It is prohibited to play musical instruments and listening to loud music on the premises of the Building without the consent of the Landlord or the Building Manager,
Persons under 12 years of age are prohibited from using passenger lifts without adult company,
It is prohibited to litter the Building area, destroy the greenery or bring animals,
The Building Manager shall not be liable for any items left on the premises of the Building
Children should only move on the premises of the Building, including surface and underground parking lots, under the care of parents, legal guardians or guardians of an organized group. The Building users are obliged to move only along the marked communication routes (pavements, passages),
The Building Manager shall be immediately notified of any breach of the provisions of these Regulations by a Building User.

8.4. Fines
In the event of a violation of any provision of the Regulations, the Landlord or Building Manager may impose a fine on the Tenant ranging from PLN 1,000 to PLN 5,000 for each violation. The fine will be payable within 7 days of the date the debit note is delivered to the Tenant.

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